Change of Registered Office Address

Change of Registered Office Address

The Registered Office Address is the official head office of a company registered under the Registrar of Companies (ROC). The ROC outlines the procedure for changing the address at a later stage. You can easily change the address of your registered office with TaxMyles.

Overview of Change of Registered Office Address

The registered office is the official address of a company, listed with the Registrar of Companies (ROC). Upon incorporation, a company must provide an address for correspondence and to receive notices from the ROC. Within 30 days of incorporation, the company must submit this address to the ROC as its registered office. This address will be displayed on the company’s master data on the MCA portal.

The registered office is not permanent, and a company can change its registered office at any time after incorporation by filing the necessary documents with the ROC.

Change of Registered Office Address

A company may shift its registered office:

  • From one city, town, or village to another within the same city or town.
  • From one city, town, or village to another in the same state under the same ROC.
  • From one state or Union Territory to another.

Applicable Laws

The process of shifting the registered office must comply with the following:

  • The Companies Act, 2013 (Sections 12 & 13).
  • The Companies (Incorporation) Rules, 2014 (Rules 24-31).

Procedure for Shifting Registered Office

1. Shifting within the same state:

  • Hold a board meeting to approve the shift and call a General Meeting (EGM).
  • Pass a special resolution in the EGM.
  • File MGT-14 (special resolution) and INC-22 (new address) with ROC within 30 days.

2. Shifting from one state to another:

  • Hold a board meeting and pass a resolution for shifting the office.
  • File an application with the Regional Director (RD) for approval.
  • Publish a notice in two newspapers and notify creditors.
  • File necessary forms (MGT-14, INC-23) with the RD, along with supporting documents.

Once approval is granted, the company must file INC-22 and INC-28 with the ROC within the prescribed time.

3. Post-Shifting Actions:

  • Update the new address on the company’s official documents, including MOA, letterheads, and with authorities like Income Tax and GST.

The Registrar will issue a new Certificate of Incorporation after approval, confirming the shift of the registered office.

Why Choose TaxMyles for Change of Registered Office Address

TaxMyles offers expert assistance for smoothly shifting your company’s registered office. Our team ensures that your change of address complies with all legal and regulatory requirements under the Companies Act, 2013. We handle the entire process, from board meeting resolutions to filing necessary forms with the Registrar of Companies (ROC). Our services are efficient, ensuring timely filing and avoiding penalties, while providing you with peace of mind during this critical business process. Let TaxMyles manage your registered office address change with accuracy and ease.